Kiowa County Commissioners Meeting Minutes – December 13

The Regular Kiowa County Commissioners meeting was called to order by Chairman Richard Scott on December 13, 2016 at 9:00 a.m. Oswald opened the meeting with prayer and the Pledge of Allegiance. Those in attendance:

                                            Richard Scott, Chairman
                                         Cindy McLoud, Commissioner
                                         Donald Oswald, Commissioner
                                         Delisa Weeks, County Clerk
                                         Tina Adamson, County Administrator

McLoud moved and Oswald seconded to accept the minutes as presented. All Commissioners     voted Affirmative.

The special meeting minutes from December 6, 2016 were presented. Oswald moved and Scott seconded the motion. All Commissioners voted Affirmative.

Scott moved and Oswald seconded the motion to approve the vouchers as presented. All         Commissioners voted Affirmative.

Oswald moved and McLoud seconded to approve the agenda with 2 additions to Old Business: advertising of positions and the newspaper bids. All Commissioners voted Affirmative.

Sharon Frazee entered the meeting at 09:15 a.m. to discuss her salary at the Senior Citizen Center. The Commissioners cut Frazee’s salary by $1,000.00 and she questioned why. Frazee asked if there had been any complaints and the commissioners explained that each department had to make cuts. Sharon Frazee handed in her resignation as she felt this was injustice to her position. Oswald moved to accept the resignation of Sharon Frazee and McLoud seconded the motion. All Commissioners voted Affirmative. The Commissioners would like to thank Sharon Frazee for all the years of service she has worked at the Senior Center.

OLD BUSINESS: Discussion followed with ESA’s (Earth Services and Abatement) bid of $197,000.00 for the demolition of the Rialto. Scott Wilson with ESA will be invited to the next meeting to provide more information. There are some issues that will need to be addressed before demolition will take place.

Adamson is looking into an E-Waste Grant application for a trailer that will hold the E-Waste.   Adamson will contact Janet Richards in regards to this information.  

There will be a Fire District meeting at 1:00 p.m. on December 19, 2016. Discussion will be    funding for 2017.

Oswald moved and McLoud seconded to approve for signatures of the Certification of Tax    Levy for non-school Governments. All Commissioners voted Affirmative.

Oswald moved and McLoud seconded to sign the Resolution to Appropriate Sums of Monies   to the 2017 budget year. All Commissioners voted Affirmative.

Oswald moved and McLoud seconded the motion to sign the Resolutions to Set Mill Levies for 2017. All Commissioners voted Affirmative.

Oswald moved and Scott seconded to adopt the Resolution to Adopt the Budget for 2017. All Commissioners voted Affirmative.

Landfill issues were discussed. The Commissioners will be meeting with CDPHE to discuss recycling and the possibility of being a transfer station. Scott Pieratt of APEX will also be present to provide information on the landfill and Keith Seimsen with Prowers County Health will be invited to provide information on the landfill regulations.

Board vacancy advertising: Adamson will advertise the board vacancy positions that are opening up. Those who would like to be on the different boards can contact the Commissioner’s Office by letter or phone. The Commissioner’s Office can be reached at 719-438-5810.

Newspaper bids are open and will close on December 29, 2016. The County will need to know the rate fee for legal notice and the rate for other information being published in the paper. The commissioner’s would also like documentation/certification stating each paper is a legal paper.   

Meetings and Reports were discussed and signed. McLoud had attended the Canyon and Plains meeting. Ryan Sneller provided a report on the TV Tower. Mr. Sneller said he will be reporting in person more often. He asked to be considered for re-appointment to the board for the tower.

NEW BUSINESS:
Time off Requests Form: Two requests were made. Oswald moved and McLoud seconded the motion to accept the requests. All Commissioners voted Affirmative.

CCI 2017 Voting Proxies were discussed. Oswald moved to have Tina Adamson as a proxy for the 2017 CCI committee if the commissioners would not be available to vote. McLoud seconded the motion. All Commissioners voted affirmative.

Oswald moved and McLoud seconded the motion to sign the Letter of Support for COSI. All Commissioners voted Affirmative. Scott signed the letter.

Dispatch services were discussed. Kiowa County has budgeted $24,700.00 for the 2017 year. Bent County is requesting $30,000.00 for the 2017 year. Adamson will notify Bent County that our budget has already been set for 2017.

Mrs. Janice Pfingston entered the meeting to discuss her concerns over her salary. Pfingston said if her hourly rate is going to be cut she will quit December 31, 2016. Scott explained that each department had to face cuts for the 2017 budget. Pfingston explained she works many extra hours and does not charge the county for her services. She asked again if her hours were still being cut and Scott said yes. Pfingston said she will have the keys turned into the Commissioner’s Office on December 31, 2016. Pfingston exited the meeting.

LAVAAA Invite: McLoud said she will be attending the Lower Arkansas Valley on Aging Advisory Board meeting on January 17, 2017 in La Junta at 12:00 p.m.

Tammi Clark, Director of Prowers/Kiowa County Health Nurse Services; JoLynn Idler, Business Operation Manager and Lisa Thomas, Coordinator for the Collaborative Management Program entered the meeting. Clark presented the Intergovernmental Agreement for Environmental Health Services. McLoud moved and Oswald seconded to this IGA. All Commissioners voted Affirmative. McLoud moved and Oswald seconded to sign the Public Health Services IGA for Prowers/Kiowa County. All Commissioners voted Affirmative.

Oswald moved and McLoud seconded to Sign the Provision for Public Health Services. All Commissioners voted Affirmative. The Board of Health meeting is scheduled for January 26, 2017 at 10:00 a.m. A work session for Public Health has been scheduled for December 29, 2016 at 3:00 p.m.

Oswald moved and McLoud seconded to recess for lunch at 12:04 p.m. All Commissioners voted Affirmative. Meeting reconvened at 1:30 p.m.

Teresa Witte, DEM Coordinator for Kiowa County provided a monthly update. Witte has been working on the Threat and Hazardous Risk Assessment Plan. The Special Project Grant for Emergency Management has been reimbursed by the State and the new DTR System which will include a new repeater will be installed soon.

Witte has also been working on some fire fighters grants. Witte reported Kiowa County Assistant Fire Chief Howard Votruba, has been conducting some excellent training for the fire members. Witte thanked the BOCC for their time and exited the meeting.

Oswald moved and Scott seconded the motion to go into executive session at 2:48p.m. All Commissioners voted Affirmative. Colorado Revised Statute 24-6-402 (4) (f) (i) personnel was the issue for the executive session. Oswald moved and McLoud seconded the motion to come out of executive session at 3:47 p.m. All Commissioners voted Affirmative.

The next regular Commissioner’s Meeting will be December 29, 2016 at 9:00 a.m.

With no other business to discuss, Oswald moved and McLoud seconded to adjourn the meeting at 3:48 p.m. All Commissioners voted Affirmative.