Kiowa County Hospital District & County Board Meeting April 27, 2021

RECORD OF PROCEEDINGS

BOARD MEETING

April 27, 2021

The Kiowa County Hospital District and County Board met in regular session on April 27, 2021 at

6:31 p.m. at Cobblestone Inn Meeting Room and via Zoom.

District Board members present were: Mary Eikner, Sylvia Shields, Craig Kerfoot and Meghan Buck. Absent - Cathryn Anderson (called).

County Board members present were: Ken Flory, Kevin Davis, Pam Cole, Karl Eikenberg, and Claire Prince.

Others present: Mike Rowe with Stockman Kast Ryan and Company, Shannon Dixon, Char Korrell, Ellen Lane, and Beth Spady.

CALL TO ORDER

The meeting was called to order by Sylvia Shields, Chairman of the Board at 6:31 pm.

OATH

Pam Cole and Karl Eikenberg were sworn in by Sylvia Shields as County Board Members.

COUNTY VOTING MEMBER SELECTION

Kevin Davis, Ken Flory, and Karl Eikenberg.

APPROVAL OF MINUTES

A motion was made by Mary Eikner to approve the March 23, 2021 minutes as presented. Motion

seconded by Meghan Buck. All aye.

APPROVAL OF AGENDA

A motion was made by Mary Eikner to approve the agenda as presented with the addition of Clinic Manager position as a discussion item. Motion seconded by Craig Kerfoot. All aye.

PUBLIC COMMENT

No one was present for public comment.

NEW BUSINESS

AUDIT PRESENTATION

Mike Rowe with Stockman, Kast, Ryan, and Company presented the 2020 audit report to the Board. A motion was made by Kevin Davis to accept the 2020 audit as presented. Motion seconded by Ken Flory. All aye.

There were no credentialing files to review this month.

POLICIES & PROCEDURES

The Board reviewed and discussed the summary of policy and procedure revisions regarding Physical Therapy Swing Bed Noncompliance and Infection Control policies. All policies were reviewed by the Policy Committee and approved by Med Staff. A motion was made by Craig Kerfoot to approve all policies as discussed and seconded by Ken Flory. All aye.

STANDING REPORTS

CEO

Eastern Plains Healthcare Consortium (EPHC) continues to work on the Hospital Transformation Project (HTP). In addition to the joint goals of the EPHC, each hospital must select additional goals and objectives for the HTP which should be finalized tomorrow.

KCHD staff continue to work on the implementation of Zero Suicide and Mental Health Matters which will provide educational opportunities for staff. Training was held today and was well attended by community partners to include KCHD, Social Services, and South East Health Group.

Our annual health fair is scheduled to be held at the Eads Elementary School on May 7 and 8.

KCHD will celebrate Hospital Week starting Monday, May 10 through Friday, May 14

There are several activities planned throughout the week. Everyone is encouraged to attend the Barbeque to be held on Friday, May 14 at 5:00 pm.

We have had several plumbing issues at the facility. There is a concern with the pump in the pit outside the hospital and we are repairing a section of plumbing in the basement.

CFO

The March financials were reviewed and showed a profit for the month and year to date. In March, days cash on hand was 183 and days in AR was 86.

The Board reviewed a full-time equivalent report pertaining to staffing in each department.

CNO

Our follow up EMT ALA survey found KCHD to be in compliance with all requirements. The surveyor insisted that our Med Staff Bylaws be updated to reflect a list of current providers that can perform medical screening examinations.

In the next few months, two international nurses will be coming to KCHD. The Board had discussion regarding potential housing accommodations in the local area.

HOSPITAL QUALITY & SAFETY

The Quality Report Scorecard was reviewed. Various measures including infection rate, medication errors, and falls were reviewed by the Board.

OLD BUSINESS

DEPARTMENT OF LOCAL AFFAIRS (DOLA) GRANT UPDATE

We continue to have a few issues with the generator that are being addressed. The issue is thought to be related to a switch and programming.

COVID-19 UPDATE

A COVID mass vaccination clinic was held on Friday, April 2, 2021. A few vials of the vaccine were transported to Rocky Ford so they could be administered prior to their expiration date.

HOSPITAL/ AMBULANCE AGREEMENT

The County has received the National Provider Identifier (NPI) number but continues to work on enrollment paperwork for Medicare and Medicaid.

HHS FUNDS

The Board received an updated list of items proposed for purchase using HHS funds. The upgraded call light system was discussed. After discussion, a motion was made by Kevin Davis to approve the HHS list of items excluding the call light system. Karl Eikenberg seconded the motion. All aye.

The Board will have a special meeting on Wednesday, May 5 at 6:30 pm to further discuss the function and expense of the call light system so that an informed decision can be made.

CLINIC

After discussion by the Board, it was decided that the posting for Clinic Manager should be reposted to include additional duties and responsibilities. Applicants will be contacted, and the position will be posted for an additional two weeks. Motion made by Mary Eikner, second by Craig Kerfoot. All aye.

KCHD will be receiving candidate information from the recruiter to potentially help fill our provider vacancy at the clinic.

ADJOURNMENT

The meeting was adjourned at 8:45 pm.

Board Meeting 04.27.2021

Respectfully submitted,

Kiowa County Hospital District Board

Mary Eikner, Secretary-Treasurer