RECORD OF PROCEEDINGS

BOARD MEETING

June 23, 2026

CALL TO ORDER

The regular meeting of the Kiowa County Hospital District Board was called to order by Pam Cole, Chair of the Board at 6:30 pm at the Cobblestone Inn Meeting Room.

ROLL CALL

District Board members present were

• Pam Cole,
• Mary Eikner,

Via Zoom were

• Doug Uhland,
• Karl Eickenberg
• Jerry Weber.

Others present:

• Beth Bell,
• Shannon Dixon,
• Mei Lan Lening
• Jasmine Shea,
• Renay Crain,
• Shelby Warn
• Aidan Hettler

PUBLIC COMMENT

There was no public comment.

APPROVAL OF AGENDA - CONSENT

APPROVAL OF MINUTES - CONSENT

CREDENTIALING - CONSENT

POLICIES/PROCEDURES – CONSENT

A motion was made by Jerry Weber to approve the above consent items as presented. The motion was seconded by Doug Uhland. All aye.

STANDING REPORTS

MONTHLY FINANCE REPORT

The Board reviewed the CFO report. There were no questions from the Board.

MONTHLY OPERATIONS REPORT

Beth Bell updated the Board that the DOLA EIAF adjustment was approved. Beth Bell and Shannon Dixon met with the county with regards to impact mitigation planning. They were told to give them a 10-year plan for the Hospital. Med Staff will have more changes. A new Nurse Practitioner will start on October 5th. Working on contract negotiations with a provider on a 3-year contract working 7 days on and 7 days off. We are still looking to hire another Nurse Practitioner. Rachel Bletzackers last day is August 17th. Lori Thorndike will be on an as needed basis for call coverage. Beth Bell and Shannon attended board meetings for other hospital districts and want to try a few different ideas they came up with. They also want to make sure we cover the compliance, finances and quality properly during our board meetings.

ACTION ITEMS

AUDIT

Shar Schaeffer with DZA presented the Audit for 2025. She stated that we had a clean audit and made suggestions on internal controls and operating efficiencies. There were no questions on the audit.

A motion was made by Mary Eikner to approve the audit. The motion was seconded by Jerry Weber. All aye.

EQUIPMENT

Shannon Dixon presented the Board with items that needed purchased. New AC unit for the server room $12,777.62. 11 EMS handheld radios for $36,973.97 and a base unit for the hospital for $6900.00. Lifepak for ambulance $51,481.29. Blood Bank needs new equipment to start in the amount of $58,988.38.

A motion was made by Mary Eikner to approve the purchase of equipment totaling $167,121.26. The motion was seconded by Jerry Weber. All aye.

RHTP applications are due August 3, 2026. We plan to have our application in by July 31st. WH is still collaborating with EHPC but will have Andrea work on our individual application.

A motion was made by Jerry Weber to approve Andrea Quast to apply for the RHTP Grant. The motion was seconded by Doug Uhland. All aye.

DISCUSSION ITEMS

ALH, CONSULTING

Aidan Hettler with ALH consulting, presented the projects he has been working on for Weisbrod Health. These include Compliance Risk Assessment, Med Staff Bylaws, RHC Model, Walk in Care Clinic, and Contract Management System. Aidan’s next project he will be working on is helping with Board Governance and training.

QUALITY IMPROVEMENT

Chief Compliance Officer Renay Crain presented the patient scorecard. Weisbrod Health had 7 students graduate from QA and presented 11 projects to the council. She also explained the difference between reportable events and duty to report to law enforcement.

CLINIC PROJECT UPDATE

There has been a delay with the contractor and the builder of the building. Beth Bell will update when she hears back from Craig.

AMBULANCE BARN UPDATE

EMS Director Shelby Warn presented pictures of the ambulance barn with the roof completed. Weisbrod Health is splitting the change order for the concrete with the contractor. There was also a change order for the gutters that was not in bid. The ambulance barn should be completed September 15, 2026. We would like to do a soft opening to the public during fair. EMS did a simulation with dispatch, sheriff’s department, ambulance agency and hospital staff on June 16th. It was good to get all agencies involved to have a run through. New ambulances passed inspection and Med #2 is in service. Med #5 will be in service when barn is completed. Decommissioning Med #3 and Med #6, as of right now they are parked in front of clinic. Next steps for EMS are to become licensed and an ALS Agency.

EXECUTIVE SESSION

It was not necessary to meet in executive session.

PUBLIC COMMENT

There was no public comment.

ADJOURNMENT

The meeting was adjourned at 8:30 p.m. Mary Eikner made the motion to adjourn. The motion was seconded by Doug Uhland. All aye.

Respectfully submitted,

Kiowa County Hospital District Board

Mary Eikner, Secretary-Treasurer