Kiowa County Hospital District Board meeting minutes - September 27, 2022
September 27, 2022
The Kiowa County Hospital District Board met in regular session on September 27, 2022, at 6:32 p.m. at Cobblestone Inn Meeting Room.
District Board members present were Pam Cole, Mary Eikner, Karl Eikenberg, Doug Uhland, and Matt Prince.
Others present: Shannon Dixon, Rachel Bletzacker, Claire Prince, Abby Huff, Morgan King, Shaelynn Rouse, Renay Crain, Cindy McLoud, Betsy Barnett, Shea Johnson, Jeanette Filpi via zoom, and Beth Spady.
CALL TO ORDER
The meeting was called to order by Matt Prince, Chairman of the Board at 6:32 pm.
APPROVAL OF MINUTES
A motion was made by Mary Eikner to approve the August 23, 2022, and September 8, 2022, minutes as presented. Motion seconded by Karl Eikenberg. All aye.
APPROVAL OF AGENDA
A motion was made by Doug Uhland to approve the agenda as presented. The motion was seconded by Mary Eikner. All aye.
There was no public comment.
Dr. Jennifer Kemp, Dr. Veronica Sue, Dr. Jesus Sanchez Contreras, Dr. Annie Lim, and Dr. Kathryn Klima were approved for telemedicine privileges by Med Staff. Motion to approve as presented by Mary Eikner. Seconded by Karl Eikenberg. All aye.
POLICIES & PROCEDURES
The Board received a summary reflecting which department policies would be reviewed each month and their status. The policy committee will meet on September 28, 2022.
The Board received an update on staffing and new hires.
The upcoming Emergency Medical Technicians (EMT) class is scheduled to begin on October 4, 2022. At this time, we have eleven students enrolled.
Chartspan is now providing the Chronic Care Management (CCM) services for the clinic. There are currently fifty-nine patients enrolled in the CCM program.
Staff are in process of reviewing the newest guidelines on masking policies.
The Board received a written report from the CFO.
The August financials were reviewed and showed a profit for the month and year to date. In August, days cash on hand was 239 and days in AR was 107.
The clinic visit breakdown was included in the Board packet as requested.
KCHD needs a replacement vehicle and have been researching options to include a mini van with a ramp for transportation of patients. After discussion, Doug Uhland made a motion to approve the purchase of the van presented by staff not to exceed $54,000 but would like to obtain additional bids for comparison by close of business on September 30, 2022, prior to finalizing the purchase. Mary Eikner seconded the motion. All aye.
Staff participated in a Hospital Transformation Project (HTP) community engagement meeting at the local senior center earlier this month.
The pharmacy recently passed inspection by our pharmacy consultant.
The IV pumps have been received after a long delay due to backordered items.
KCHD staff will have several upcoming educational opportunities to include mock codes and Trauma Nurse Core Course (TNCC).
HOSPITAL QUALITY, SAFETY, & COMPLIANCE
The Quality Report Scorecard was reviewed. Various measures including infection rate, medication errors, and falls were reviewed by the Board.
The Community Health Needs Assessment is in progress.
Several grants have been obtained in the past few months. The RETAC grant is for $15,000 and will focus on emergency medical services. The second grant will have a focus on both emergency medical services and employee wellness.
KCHD received a visit from the Life Safety unit of the State. There were a few areas that were identified and are being addressed by maintenance.
There was one patient fall with injury. This incident is pending further investigation.
Chronic Care Management (CCM) program is going well.
The clinic has hired one medical assistant and is in process of recruiting another medical assistant.
Plans are underway to potentially offer a diabetic class at the local senior center.
The project is progressing. Staff have visited with several local banks about potential financing options. Options include using existing certificates of deposit and/or the property as collateral.
A motion was made by Pam Cole to go into executive session for the purpose of personnel matters regarding the CEO position pursuant to and as permitted by CRS 24-6-402(4)(±). Karl Eikenberg seconded the motion. All aye.
Executive session convened at 7:41 pm and was returned to regular session at 8:21 pm.
After returning to regular session, a motion was made by Pam Cole to offer Elizabeth Bell the CEO position at KCHD. Doug Uhland seconded the motion. All aye. Roll call vote - Karl Eikenberg - aye; Pam Cole - aye; Doug Uhland - aye; Mary Eikner - aye; and Matt Prince - aye.
A draft version of the KCHD budget for the upcoming year was presented to the Board. There will be many revisions over the next few months.
FAMILY AND MEDICAL LEAVE INSURANCE (FAMLI)
The Board received information on all three options regarding F AMLI. Additional information and discussions will occur over the next few months.
There was no public comment.
The meeting was adjourned at 8:34 pm. Mary Eikner made the motion to adjourn. The motion was seconded by Pam Cole. All aye.
Kiowa County Hospital District Board
Pam Cole, Secretary-Treasurer