Regular Meeting Council Chambers April 14, 2025 6:00 pm

CALL TO ORDER

Mayor Pro tem Carleton Pelton called the meeting to order at 6:00 P.M. and led group in the Pledge of Allegiance to the U.S. Flag. Councilwoman Sherry Jones led the group in prayer.

Council Present: Rex Hyle, Zach Anderson, Sherry Jones, Karen Gregg, and Mark Galli

Staff Present: Rex Hyle Town Manager, Debbie Knudsen Town Clerk Administrator & Karen Miller Deputy Clerk.

APPROVE AGENDA

Council approved the agenda upon motion from Councilman Galli and seconded by Councilman Anderson. All voting for, motion carried.

VISITORS

No visitors were present.

SHERIFF'S MONTHLY REPORT

Sheriff staff absent from meeting. The Town did not receive a monthly report

MINUTES

Council reviewed and approved the minutes for March 11, 2025, upon motion from Councilman Galli and seconded by Councilman Anderson. All voting for, motion carried.

BILLS FOR ALL FUNDS

The council reviewed and approved bills for all funds upon motion from Councilman Galli and seconded by Councilman Anderson. Councilman Hyle abstained. Motion carried

BUILDING PERMIT

ECB       Storage/Garage

Lyle & Karen Miller       Cement Pad

The council reviewed and approved the building permits upon motion from Councilman Galli and seconded by Councilman Anderson. All voting for, motion carried.

SMALL ANIMAL DISCUSSION-COUNCILMAN GALLI

Councilman Galli discussed the need to revise the setback and total number criteria of small animal within the town ordinance. Discussion followed. It was consensus to move forward to revise the animal ordinance. Town Clerk Administrator will reach out to other rural communities to see what they are doing with small animals within the town limits.

LETTER OF INTENT-COUNCILMAN ANDERSON

Councilman Anderson submitted a letter of intent to run for Cheyenne County Commissioner District 2 to the town council. The town is nonpartisan, and an individual can remain on council and serve in a public office. An individual would have to abstain if there was a motion on the floor that would be in conflict with both entities. The council stated they did not have a problem with Mr. Anderson staying on council if he was voted in as commissioner.

ECCLD ADA LETTER-COUNCILMAN ANDERSON

The council reviewed the letter for ADA compliance with the library. Mayor Pro-tern Pelton stated that the letter was nicely drafted, however it will need to be from the entire council if approved and signed by Mayor Pro-tem. The letter will be drafted under Town letterhead from the council and signed by Mayor Pro tem upon motion from Councilman Hyle and seconded by Councilman Galli. All voting for, motion carried.

DRAFT STORAGE CONTAINER ORDINANCE

Town Clerk Administrator Knudsen submitted a draft storage container ordinance for council review from the suggestions at the workshop. It was consensus of council to proceed forward with clerical changes and attorney review.

REVIEW TAP-Request for Proposals

The Town Clerk Administrator received two RFPs for Phase I & 2 of Pedestrian Improvement Design Services. Mead & Hunt ($564,195) and RESPCE ($482,095). Mayor Pro-tem Pelton, Town Manager Hyle, and Town Clerk Administrator Knudsen reviewed each proposal. Town Manager Hyle discussed the preliminary walk through of the project with both RFP representatives, and he would like to recommend that the town go with RESPEC. The town has significant background data with RESPEC with curb, gutter, sidewalk, drainage pans, utility mapping and other design and construction work throughout the majority of town.

RESPEC knows the community better. Mead & Hunt proposals came in higher and would have exceeded the limit and they have very little historical data on the rural community and would have basically started from scratch. Discussion followed. The RESPEG bid proposal was approved in the amount of $482,095 from Councilman Anderson and seconded by Councilwoman Jones. All voting for, motion carried.

PROJECT NEEDS ASSESSMENT (PNA) & DRINKING WATER REVOLVING FUND (DWRF)

The council reviewed the map & discussed the PNA of the Feyh-water blending vault and Snyder/North ion exchange water treatment plant. The town is still waiting to hear back from the Schafer family on the leasing of their well, which is a component for SRF funding. A period of two weeks from today will be given to the Schafer family attorney to respond to the lease agreement offer made to them back in October. If no response is given the town will pull this component from the PNA and proceed with the other two components of the town water infrastructure upon motion from Councilman Hyle and seconded by Councilman Anderson. All voting for, motion carried.

NEXBILL Agreement

NEXBILL Agreement the new debit credit card company that will phase in with the Sequoah water billing system was reviewed and approved upon motion from Councilman Hyle and seconded by Councilman Galli. All voting for, motion carried.

ADMINISTRATIVE REPORTS

Town Clerk Administrator Knudsen presented a 2021 Ordinance denying the public to resubmit any request within 3 years after a council decision would deny the request. Discussion followed. It was the consensus of the council to draft a new ordinance to rescind this.

Town Manager Hyle stated that the staff would be going door to door on the CDPHE required addresses to submit an lead and copper survey on their water lines going into their homes or businesses. If they do not know what kind of pipe they have or refuse to fill out a survey, then the state will have to come in and pothole the line.

EXECUTIVE SESSION

No executive session

COUNCIL REPORTS

• CWHA-Councilman Hyle stated that housing is looking good all new appliances are installed in the units.
• ECCOG & ECCLD-Council reviewed the annual library report. Councilwoman Jones received an email back from the library. They stated that their next meeting was June 11, and they would have it downstairs. ECCOG is going well.
• Parks and Downtown Revitalization-Councilman Anderson stated that Eiring bench will be installed soon at the MAP. The town will be getting the benches put in at the dog park. Town Manager Hyle is working on bids to repair the water canal at the park. Councilwoman Gregg and office staff will put the business welcome baskets put together. They will deliver them sometime after that.
• Water-Mayor Pro tem Pelton continues to reach out to Scott Scheimer on the Schafer well to get with his attorney to get back with us on the agreement sent by the Town's water attorney. Councilwoman Jones stated that the flow meter appears stuck on the small water tank. Town Manager Hyle will look at it.
• Streets-Councilman Hyle stated that the town staff is prepping for crack seal on various streets. Councilman Galli stated that the northwest corner of MAP needs to be repaired for ADA accessibility

OTHER COMMENTS & ANNOUNCEMENTS

• Closed April 18, 2025
• Dog Clinic April 30th
• Regular Meeting Tuesday May 13th Clerk's Office Closed May 16th\ Free Dump Day April 25th and 26^th

ADJOURN

Mayor Pro-tem declared the meeting adjourned at 6:57 pm upon motion from Councilman Galli and seconded by Councilman Hyle. All voting for, motion carried

/s/Carleton Pelton

Carleton Pelton Mayor Pro-tem

/s/Deborah G. Knudsen

Deborah G. Knudsen

Town Clerk Administrator